Websites • Client Portals • AI Chatbots
Websites, portals and AI chatbots
that turn enquiries into bookings.
Bytencia builds fixed-price digital systems for clinics, realtors, schools and growing businesses — a website that answers and books 24/7, or a portal that replaces Excel-and-WhatsApp admin. Designed, built and maintained by a senior software engineer. No account managers, no handoffs — you talk to the person writing the code.
Real systems, live in production
2
Platforms in Production
7 days
Website + Chatbot, Live
Services & Pricing
Three offers.
Fixed price, in writing.
Website + AI Chatbot
$499–$899 · live in 7 days
A fast, mobile-first website with an AI chatbot trained on your services, prices and FAQs. It answers questions, captures leads and books appointments 24/7 — including at 9:47pm, when your front desk is closed and your competitor's chatbot is awake. For clinics, realtors, coaches, online shops, salons and local services.
Client / Admin Portal
$999–$1,999 · live in 14–21 days
A secure login portal with role-based dashboards, records and one-click reports — the system that replaces the spreadsheets, registers and WhatsApp threads your team currently runs on. Built on the same architecture as a school management platform and a SaaS reporting platform already in production. For schools, clinics, agencies and service companies.
MVP / AI Automation
From $1,999 · 3–4 weeks
A working first product, internal tool, or AI added to your existing software — built production-grade (Java/Spring Boot + React, AWS), not a fragile no-code prototype you'll outgrow in a year. Starts with a paid discovery ($199, deducted from the build) so the scope and fixed price are right before anyone commits.
Launch bundle: website + chatbot + 10 Instagram posts for your launch — $999. Payment on every project: 50% upfront via PayPal Business, 50% on delivery. Nothing outside the agreed scope is billed without a separate quote first.
Case Studies
Real systems.
Running in production.
No mockups and no invented case studies. Open the live demos, read the code — this is the standard your project gets.
GMS
Global School Management System5 roles
One Platform
The Problem
A school runs on paper registers, spreadsheets and WhatsApp threads. Attendance lives in one register, fees in another file, exam marks in a third — and none of them agree. Reports mean someone stops real work to compile them by hand.
What Was Built
A complete SaaS platform that runs a school end-to-end: five role-based experiences (Admin, Teacher, Student, Parent, Staff), each with their own login, dashboard and permissions; smart dashboards for attendance and operations; and automation where the chaos was.
The Result
One system replaced the register-and-spreadsheet patchwork — records entered once and consistent everywhere, and leadership seeing the whole school from one dashboard. Engineered for massive, high-volume data, to the standard of systems serving 10,000+ daily users.
ReportFlow
GitHub Analytics Platform−40%
Manual Processing
The Problem
Reporting meant files emailed around, versions nobody trusted, and zero control over who saw what. Sensitive numbers travelled in attachments, and by the time a report landed, the data in it was already stale.
What Was Built
A GitHub analytics platform with role-based access for three roles — Admin, Manager and Developer (each role sees only what it should), real-time GitHub data sync keeping repository and team analytics current, and secure GitHub OAuth login instead of shared files and shared passwords.
The Result
Manual processing time down 40%. Query performance up 50% on high-volume records. 99.8% availability.
Try the live demos
Don't take our word for it. Your version is trained on your services, prices and FAQs — and live in 7 days for a fixed price.
Clinic website + booking chatbot
A demo dental clinic site. Tap the chat bubble, ask a price, book an appointment, and watch the lead land in the clinic's inbox.
Visit demo →Realtor lead bot
A demo real-estate site. Ask about a listing in the evening, book a viewing, and the enquiry is a name and phone number by morning — not a lost click.
Visit demo →How We Operate
Audit → build → launch.
Then we stay reachable.
Step 01: Audit & Scope
A fixed price, in writing
Every project starts with a free audit of your current website or process: what's losing you enquiries, what we'd build first, and a fixed price in writing. No obligation, no hourly billing — you approve the scope before anyone pays anything beyond a deposit.
Step 02: Build
Built by the person you talked to
A short plain-English agreement (fixed price, 50% upfront via PayPal) and a quick onboarding form — then a kickoff where scope, timeline and communication are confirmed in writing. You get one client page with your timeline, files and progress, and a plain-language update every week.
Step 03: Launch
Handover, not a handoff
Delivery comes with a close-out summary — what was built, where everything lives, admin access handed over — and a walkthrough so your team can use it from day one.
Step 04: Support
The engineer stays reachable
After launch, an optional care plan (from $99/mo) covers hosting, updates, backups and chatbot tuning. If anything feels off in the first weeks, you message the engineer who built it — not a ticket queue.
Who builds your project
"You talk to the person writing your code. No account managers, no handoffs."
Bytencia is the studio of Shubham Kumar — a software engineer who builds and runs production microservices used by 10,000+ people daily: 300+ APIs, CI/CD pipelines on AWS, systems held to a 99.5% uptime standard. The school platform and reporting platform on this page are his work.
He started Bytencia to bring that same production standard to smaller businesses: fixed price agreed in writing before work begins, a weekly plain-language progress update, and one person accountable from the first call to launch day — and after.
Questions
Asked before
every project.
Who actually builds my project?
Shubham Kumar — a senior software engineer with production experience building microservices used by 10,000+ daily users. Bytencia is his studio; you work with him directly, start to finish.
How do payments work?
50% upfront via PayPal Business, 50% on delivery, against a plain-English agreement with the scope and fixed price in writing.
How long will it take?
Website + chatbot: 7 days. Portal: 14–21 days depending on modules. MVP: 3–4 weeks after a paid discovery. Timelines are confirmed in writing at kickoff.
What do you need from me?
A short onboarding form, your services/prices/FAQs, and any brand files (logo, colours, photos). Access is always requested via secure invites — never send passwords in chat or email.
What happens after launch?
You get a close-out summary, admin access and a walkthrough. An optional care plan (from $99/mo) covers hosting, updates and tuning — or you take the keys and run it yourself. Your call.
Where are you based?
India — set up to work with clients in the US, UK, Canada, Australia and the UAE. Communication is async-friendly (email/WhatsApp updates), with calls scheduled across time zones.
Free audit · Fixed price in writing
Tell us what's
losing you enquiries.
Send one message with your business type and your current website (if you have one). You'll get a free audit back: the first things we'd fix, what we'd build, and a fixed price — no obligation.